Visit Region C’s NEW Website!

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First of all, we would like to thank Shelley Stracener for the wonderful job she has done with Region C’s new and improved website! Feel free to check it out: http://regionc.swe.org/

On the new website you can find important announcements, deadlines, professional and collegiate sections, information about conferences and events, and much more!

If you have any suggestions or comments feel free to email Shelley at regc-communications@swe.org.

IMPORTANT DEADLINES!

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This week, the RCT covered a lot of things during the conference calls, so here is a quick summary of deadlines coming up.

Region C Conference Bid Packet

Bid to host region conference next year! The conference bid packet can be found here and  is due to Lt. Governor (slwilliams@transystems), Sherry, by January 31, 2014.

Join the Region C Collegiate Team 

The positions available for FY15 are Region Collegiate Representatives (2), Region Collegiate Senator, and Region Collegiate Communications Editor. All positions are open to all SWE members! Nominations are due February 1, 2014 and applications due February 8, 2014. If you have any questions or would like to know more about each position feel free to contact me or the RCRs, regionc.rcr@gmail.com.

President’s Report

The second president’s report is due on January 31, 2014. The report template can also be found here. For any questions email RCRs.

Have a great evening!

Paola Betancourt

Introducing Katharine Brumbaugh!

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“Hi! My name is Katharine Brumbaugh Gamble and I am an Aerospace Engineering PhD Student at the University of Texas at Austin (UT-Austin). I have been involved in SWE since I was a sophomore at Purdue where I served as the Community Service Chair, then the Programs Director, and ultimately the Vice President. When I came to UT-Austin, I wanted to stay connected with SWE and got involved with our Grad SWE Committee. I served as the Committee Co-Chair for two years, helping to increase participation and organize innovative events for the UT-Austin engineering grad students.

Now, I serve as the FY14 Regional Conference Coordinator for the National SWE Graduate Student Community. Our goal is to help graduate students find a network within SWE at a National level. This includes developing programming of interest to graduate students for the national and regional conferences as well as webinars. I am also involved in Region C as the Graduate Student Community representative. My goal here is to increase awareness, representation, and participation of graduate students within Region C. It is hard for graduate students to find a community within SWE, because many of us feel we’re not really collegiates any more, but neither are we professionals.

I could really use everyone’s help in generating a list of any Graduate SWE Committees or groups at the collegiate sections of Region C.

If you know your local collegiate section has a Women in Engineering Program (or similar name) could you please send me the contact information for the director?

If you know your local collegiate section has a SWE graduate student group, could you please send me the following information:

(1) What is the name of the group?
(2) What collegiate section is it a part of?
(3) Who are the leaders/directors/chairs of the group? (and their contact information)

Also, in general, if any of the collegiate or professional sections know of graduate students (or, if you’re a grad student!) who are involved with SWE, we’d like to start getting a database together of people we can call upon for being panelists and speakers or a part of the National Grad SWE community. Please send me their contact information, or you can provide my information to them (below).

Thank you in advance for any help you may be able to offer!”

Katharine Brumbaugh Gamble
katharine.m.brumbaugh@gmail.com

Hot Topic: Recruiting and Retention

Recruiting-Strategies

I hope everyone had a fantastic winter break! The semester is about to begin and it’s the perfect time to give some advice about recruiting and retaining members at your SWE section.

The following are part of the Region C Leadership Retreat this past summer. I hope this helps!

Make a SWE Value Statement: Why join SWE?

  • What makes SWE a unique organization?
  • Explain the benefits of being involved in SWE

Prepare a 30-second elevator pitch on SWE

  • Why are you involved in SWE?
  • What has SWE done for you?
  • What are the membership benefits?
  • Why is membership and involvement in SWE different than in other engineering societies?

Examine your section’s current and past membership, and why these people are members

  • What are their needs and wants?
  • How satisfied are they?
  • What are current recruiting efforts?

Determine who to target for membership

  • Where do you see potential for new members? Such as non-engineering majors (computer science, pre-med, science, math), graduate students and commuters.
  • Where can you gather contact information? Campus admissions, campus administration (office of the Dean, engineering departments), women in engineering programs, high school guidance counselors, and other student organizations.

Strategies to target new members

  • Create positive impressions
  • Select varying media to communicate
  • Provide diverse programs and activities
  • Establish a guest follow-up program
  • Emphasize membership benefits (C2C Program, joint membership options)

Retention

  • Retention begins the day a new member is recruited
  • Recruitment and retention get the same resources
  • When you lose a member, two members need to be recruited to show section growth
  • Have a membership plan

Have a great night!

Paola Betancourt

SWE @ UTEP

The Society of Women Engineers section at the University of Texas at El Paso (UTEP) participated and hosted great events this semester! Here are a few:

UTEP’s Open House to welcome incoming freshmen.

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Welcoming Freshmen

During Discover E-Week, SWE-UTEP members gave high school students engineering department tours to encourage them to consider majoring in engineering.

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SWE Member Giving High School Students a Tour

UTEP also held a few fundraising events to help pay for Region C’s Conference coming up. It was also an opportunity to meet and bond with fellow SWEesters!

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@ the Bowling Fundraiser Social 

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SWE-UTEP’s bake sell!

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Awesome SWE Cake!

To give back to the community, SWE-UTEP had a Canned Food Drive. All the canned goods were donated to the Child Crisis Center, a center dedicated to prevent and treat child abuse.

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Collecting Canned Goods

One of the last events SWE-UTEP participated in was the Latinitas: Aim High Conference. The Aim High Conference is a K-12 outreach event geared towards encouraging girls to aim high by setting goals for themselves, achieving academic realms, exploring future career fields, and connecting with professional role models. SWE-UTEP discussed what engineering is, the different fields within engineering.

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SWE members at the Aim High Conference

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Girls participating in engineering activities at the Aim High Conference

It looks like it was a great semester for SWE at UTEP! For more about UTEP’s SWE section visit their Facebook page here!

Paola

Hot Topic: Rewarding Members

Hi! I hope all of you are enjoying the holidays!

This month’s topic is about rewarding your members! It’s important to recognize your members and officers in order to retain their membership and motivate them to participate in more SWE related events and meetings! I will be giving you a few tips on a point system that I believe works great!

This point system not only rewards those members who are active and participate in SWE, but also motivates others to do so by the many rewards available!  Here are some steps on how to get started:

1. Make a point system! 
Decide how many points you will give for each event/meeting! For example, for every meeting attended each member gets +1 point, for every social +1.5, for an outreach event +1, ect. You can even give points for things such as winning a competition, wearing any SWE gear to events, ect.
2. Have Sign-in Sheets
Sign-in Sheets will make your life so much easier! When it’s time to add up points, all you have to do is look at the Sign-in Sheets. And it’s also a great way of keeping record.
3. Give out the Rewards
At the end of the month, semester, or year, add up the points and give out rewards. For example:

  • Free T-Shits (or other SWE Gear) for those who earned more than 15 points
  • Scholarships based on merit and SWE points
  • Member of the Month Certificates
  • Have a raffle! (Each member gets a ticket for every 5 points)
  • Choose a few members with the most points and take them to Region/Annual Conferences

These are just a few of many ways to reward your members! Also, don’t forget to recognize your hardworking officers and let them know how much you appreciate their dedication to SWE!

Paola

Apply for Region C Awards

Hi ladies!

I hope all of you had a great Thanksgiving Break! Region C Conference is approaching and we are very excited! This is just a reminder to please apply for Region C awards. Winners will be announced during the conference.

The deadline is December 20, 2013. 

Some of the collegiate awards available are the following:

Individual Awards:
Distinguished Service Award
Emerging Leader Award

Section Awards:
Outstanding Section
Outstanding Section Participation
Outstanding/Innovative (Existing) SWE Program or Activity
Outstanding/Innovative New SWE Program or Activity

Check your email for more information. Make sure to apply and we wish you the best of luck!

Region Collegiate Team

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